Vacancy Advertisements

Ref: CSC-RSP/0011/2020

Job Description

Position Type: Deputy Hospital Director of Hargeisa group Hospital (HGH)

Vacant Positions (1 Position)

Grade Level: A

Salary Scale: Negotiable

Working Hours: 48 Hour per weak

Job Title: Deputy Hospital Director

Duration: Permanent (After three months’ probation period)

Employer: Hargeisa Group of Hospital

Duty Station: Hargeisa Office, Somaliland

Posting Period: 21 June 2020 to 28 June 2020

For Somaliland National Only

Background

Hargeisa Group Hospital (HGH) is a public and national government owned hospital which was built in 1953. The HGH is the largest referral hospital in Somaliland which serves for all Somalilanders in the provision of tertiary medical services with specialty care. It is also a clinical teaching hospital for Somaliland universities.

The HGH is fully funded by the Government of Somaliland and solely off of money that is collected from taxpayers and thus, Somaliland Government is committed to improve its health care services ensuring standards and the satisfaction of its service users/clients.

Based on the above, the HGH and the Ministry of health development in collaboration SL Civil servant Commission initiated public hospitals management reforms and institutional changes on the importance of improving HGH health care/services in equity of access to appropriate clinical care and services for all residents/citizens.

Job Purpose

The Deputy Hospital Director is the functional Head of the Managers and job facilitator for the Hospital Director. He/she is responsible for the overall technical management and supervision in the capacity to planning, administrative, strategic clinical management, procurement, HR management, and Finance/Administration. The incumbent is a career senior civil servant appointed through a competitive process and is responsible for providing leadership and vision for achieving goals of the HGH. He/ She shall be responsible for providing technical and professional support to the Hospital Director.

Objectives of the Job

• Provide effective leadership, enabling both management, clinical and administration personal and system to improve performance of its functions and achieve set results.
• Coordinating the development and efficient implementation of technical management, Human Resource, Administration, Financial, Planning, Clinical Coordinator, and Procurement.
• Supporting the Hospital Director in all aspects of Human Resource Management, Administration and Financial management, Planning, and Clinical Coordination procurement services.
• Provide accurate and timely reporting on progress of implementation of Finance, Administration, HR, Procurement policies, strategies and programs.

Duties and Responsibilities:

The functions of Deputy Hospital Director will be:

• To assist Hospital Director in providing strong and robust leadership in Hargeisa Group of Hospitals and act strategically with resourcefulness and approachability on his/her behalf during his/her absence.
• To assist Hospital Director in responsibility for strategic planning and implementation, fundraising events, round table technical meetings, overall management of HGH and budgetary oversight of all clinical and non-clinical services.
• To facilitate in promoting, safeguarding the wellbeing and interest of all patients, employees and visitors.
• To support in the Development, implementation and application of organizational policies and procedures for the facility or medical unit and the HGH at large.
• To assist in the Supervise and evaluate work activities of medical, nursing, technical, clerical services, maintenance, non-medical and other personnel.
• To assist hospital director in preparing monthly, quarterly and annual reports for HGH and laise with Ministry of health development in all strategic and national matters and issues.
• To establish work schedules, and assignment for staff according to the work load, space and equipment availability.
• Undertake daily monitoring practices and valuation of all HGH activities and assure that the service delivery is met the dire need for its clients.
• To support in the development of work plans to inform management of the status and implementation of programs, services and quality initiatives.
• To support in development of strategies and maintain awareness of advances in medicine computerized diagnostic and treatment equipment, data, for medical and non- medical staff.
• To support in maintaining effective relationship between Hospital Director, governing bodies, medical staff and departmental Heads and coordinating interdepartmental functions.
• To facilitate in management change in integrated health care delivery systems such as work restructuring, technological innovations, and shifts in the focus of care treatment and support.
• To support in conducting and administering fiscal operation including accounting, planning budgets, authorize expenditure and coordinating financial system with liaising with Admin/finance department in the absence of Hospital Director.
• To facilitate in planning, implementing and administering programs and services in Health care or medical facility including personnel administration, training coordination medical nursing and other staff.
• To support and develop instructional materials and conduct in service and community based educational program where applicable.
• Assist Hospital Director in local resources in mobilization of fund raising events in consultation with medical, business and community groups to discuss service problems, respond to community needs, enhance public relation, coordinate activities, plans and promote health programs.
• To support in inspection of Hospital medical facilities and recommend medical, non- medical and recommend improvement modification to ensure emergency readiness and compliance to access, safety regulation.
• To facilitate the monitoring use of diagnostic of medical and non-medical facilities, and staff to ensure effective utilization of resources and access the needs for additional staff, equipment, and services.
• To support and develop strategies to expand and implement medical programs or health services that promotes research, rehabilitation and community Health.
• To support and provide guidance and expert advice to management or other groups on technical, system or process related topics and functionality
• To conduct overall assessment on the equipment’s, facilities in the Hospital to ensure availability of resource In Hargeisa Group of Hospital.
• To support and develop assistance mechanisms and secure fund for changing of poor service users.
• Other duties assigned by the hospital director.

Reporting Arrangements

The Deputy Hospital Director of Hargeisa Group Hospital will report to the Director General HGH.

Deliverables

The Deputy Hospital Director will be responsible for the production of the following deliverables:

• Structural review and development, HR, Administration, Procurement policies and regulation for Hospital staff
• Hospital management training models and manuals
• Capacity building programs and reports
• Quality assurance framework and accredited standards Manual
• Monthly, quarterly and annual progress reports

Qualification and Experience:

• A minimum of Master Degree Health Science, MBA, Public Administration and other related discipline from a recognized University or equivalent professional qualification.
• Six years’ experience in Health care management/public administration, experience in Somaliland health care system, four (4) of which must have been at the hospital management in the public /Private.
• Must be a member of Somaliland Medical Association and have NHPC License.

Competencies and Skills

• Strong work ethics skills
• Flexibility/adaptability skills
• Initiative skills
• Leadership and development
• Problem-solving techniques
• Blend of analytical, observational, organizational and networking skills
• Strategic planning and benchmarking
• Performance measurement
• Team building and management
• Monitoring and evaluation
• ICT skills
• Report writing
• Excellent oral and written English and Somali languages
• Gives objective advice based on sound analysis
• Focuses on outcomes
• Gives purpose and direction
• Thinks strategically
• Involves people in decision-making
• Communicates effectively
• Demonstrates commitment to organization/ corporate decisions
• Displays an intelligent awareness of the political environment
• Prepares plans with clear short and long term objectives
• Functions effectively in a team of professionals

Documents Required:

• Application Letter
• Updated CV
• Copies of certificates and other supporting documents, identification and references.
• Recommendation Letter
• National ID Card
• Must be a member of Somaliland Medical Association and have NHPC License.

How to Apply

Interested candidates, who meet the above requirements, should submit their applications; (Cover letter, Updated CV, and Contacts for 3 Professional referees with their official contacts) via email to recruitment@cscsomaliland.org to the Recruitment Department of Civil Service Commission Somaliland with the subject of the email as “Application for Deputy Hospital Director, Deadline for application not later than Sunday, 28 June 2020. Please submit all documentation in one PDF File. Hard Copy Documents will not be received.

ONLY shortlisted candidates will be contacted for Test and interview.